This week, we got a great question from Jenny from Toronto. Hopefully you will learn a thing or two too with our answer. Thanks Jenny!
“Hello Weddingful Team,
First of all, I love your site!
I am now starting to book a few things for my wedding and I am a little gun-shy about paying these vendors at a coffee shop. How does payment usually work ? Some of them asked me for deposits, what does that mean? Help! I am worried about giving cash to these individual vendors. Is it safe? Thanks!
– Jenny M. from Toronto“
Great question. There are more than a few categories you will shop for where a vendor may just be an individual, so I can definitely resonate with your un-easiness.
Wedding deposit payment is very common when booking for wedding services (usually they are for big ticket items and for smaller purchases you will likely be asked to pay in full). A deposit payment is usually as little as 15-20% of your total payment. For things like Limousines, Venue, Catering…etc. Sometimes it can go as high as 50% like Photographers, Photobooths, Flowers and Cakes, where costs can be a factor. The % ranges depending on vendor’s business policy.
The deposit payment acts as a way for you to “book” their wedding date off so the vendor can turn down future inquiries on your date knowing you are very serious about having them. Some items like flowers or cakes, it may cover for their costs to get material etc.
When paying the deposit or full payment, try to pay with a cheque or credit card so it is traceable. Also ensure you receive a receipt or even a contract with the vendor. Not only do you find out the exact terms you are entering into, but it should outline clearly what you are receiving, and the timeline it will take. For example, for invitations, you should have an expectation set for finish date and for Photobooth Rental etc, you would have the time when service would take place.
Most deposit payments are non-refundable so be sure you are happy with the vendor before placing the payment. (In the form of Weddingful booking, then be sure you are happy before giving away your voucher code) Also, be sure to ask when the next payment is, when your full balance is due — Is it on the wedding date? Or a week before?
Usually the final payment will be due on your wedding date, final payment will also usually be expected with cash or a cashier cheque, that is normal as the vendor is worried that any other payment methods may not be cash-able.
Don’t forget to keep all your “wedding date payments” ready in individual sealed envelopes and enlist one of your bridesmaids to be solely responsible for paying all your vendors. That way you can enjoy your wedding day without the worries for all the payment (Bleh)! Remember to ask bridesmaid to check off who they have paid, and get a final receipt for the cash to have proof that it has been done in full.
On our site, we know it’s tough to trust who you are sending payment to, so we ask vendors to create sellers’ account with us and they sign an agreement with us to ensure safety of payment. We also created a 30-Day Full Refund policy so even deposits are completely refundable with just a click of a button. Check out our Perfect Wedding Guarantee.
– Don’t pay cash to a vendor (unless it’s the final payment on wedding date)
– Always get a receipt or contract (outlining what you get and what terms you are in)
– Get a bridesmaid to handle your wedding day payment and have vendor sign for it
Have any burning question? Leave us a comment or email us!